School Enrolment


Nagle Community College Enrolment Policy

This policy statement was ratified by the Board of Management on (date) and replaces all previous Admissions/Enrolment policies. The policy is available from the school office or can be found on the school website www.naglecc.ie

 

1.Enrolment of First Years

 

Each year at the last meeting of the academic year preceding enrolments the Board of Management will decide on a closing date for the receipt of applications for enrolments. Normally the closing date for receipt of applications into first year would be the second Friday of  November prior to the student starting the following September.

 

Nagle Community College welcomes enrolment applications from students in 6th class of Primary Schools which may be in the locality or elsewhere.

 

The enrolment process, including the closing date for the receipt of applications, will be made public by the following means:

 

  • Our school website www.naglecc.ie
  • A letter distributed to all feeder primary schools.
  • On our Open Night.

 

Parents or Guardians seeking to enrol a child in first year in Nagle Community College are required to return a completed Enrolment Application form to the college before the closing date.

Applications received after the closing date will result in the student’s name being automatically placed on a waiting list. A late application will only be considered when all applications made before the closing date have been processed.

 

 

Application forms will be available from the College’s Administration office and will be distributed to Scoil na Croise Naofa, Gaelscoil Mhachan, Scoil Ursula, St Michael’s, Beaumont Boys, Beaumont Girls, Ballintemple National School, Our Lady of Lourdes, St. Anthony’s, St Columba’s Boys, St Columba’s girls.

 

An Open Night at the college will occur prior to the closing date, application forms will be available on the night.

 

Enrolment procedures are carried out by the Principal and teaching staff.

 

In the event that the number of children seeking enrolment in any year exceeds the number of places available, children will be prioritized for enrolment using the following criteria and in the following order:

 

  1. Brothers and sisters of pupils who are currently attending Nagle Community College.
  2. Brothers and sisters of pupils who have attended Nagle Community College.
  3. Children who are the eldest in the family and attend one of the named feeder Primary Schools.
  4. Children who are not the eldest in family and attend one of the named feeder Primary Schools.
  5. Children who are residents of the parish, Mahon, Blackrock.
  6. The children of Nagle Community College staff members.
  7. Sons and/or daughters of past pupils who have attended Nagle Community College Schools. effort will be made by or support the pupil to avail of another more appropriate school educational placement.
  8. The Educational setting must have benefit to the student.
  9. Distance from the school.
  10. Any applicant not covered within these criteria

 

If criterion 1 to 8 above have been applied and there continues to be more applicants than places available, a lottery draw will take place. This will be overseen by the Chairperson of the Board of Management, the Principal and Principals of the local national schools

 

The named feeder primary schools (in no order of priority) are Scoil na Croise Naofa, Gaelscoil Mhachan, Scoil Ursula, St Michael’s, Beaumont Boys, Beaumont Girls, Ballintemple National School, Our Lady of Lourdes, St. Anthony’s, St Columba’s Boys, St Columba’s girls.

 

Please note an Assessment is held for all incoming First Year students. The purpose of this test is to help determine the strengths and weaknesses of the student so as to plan for necessary supports in their mixed ability classes. It is important to note that this test is held after places have been offered to incoming students and therefore has no influence on selection of students for enrolment.

 

Consideration will only be given to late applications once the initial enrolment process has been completed. If places still remain at this point late applications will be processed using the criteria as outlined above.

 

In cases where a student has been refused a place in first year in another post primary school or there are matters relating to adequacy of the professional services to meet the needs of the particular applicant, such an application will be referred to the Board of Management for decision.

 

2.Applications to enrol to other year groups or to first year after the start of the School Year.

 

Pupils must apply for enrolment by way of transfer from another post primary school.

 

The Principal will seek information concerning the student’s previous attendance, behaviour and educational progress to date.

 

The Parent must inform the student’s previous school of their decision to transfer their son/daughter out of the school.

 

To this end the school will require permission from the parents of the student applying, allowing our Principal to contact his/her previous school seeking information relevant to the above.

 

Successful students will be offered a place in the school on a provisional basis initially. They will need to fill out a Transfer Form. During this period (one full school term) the student’s attendance, behaviour and educational progress will be closely monitored.

 

The student will be offered a place on a permanent basis when the Principal, Deputy Principal, Year head and Class Tutor are satisfied the student’s attendance ​and behaviour are appropriate.

 

Prospective parents and students should note that Nagle may not be in a position to accommodate all the subject choices of a student transferring into the school.

 

The Board of Management reserves the right to refuse the offer of a place to any applicant on the following basis:

 

  1. ​That no suitable accommodation/place exists in the year group.

 

  1. ​That an offer of a place at the time may have a negative impact/outcome on pupils already enrolled in the school.

 

  1. ​That an offer of a place may have a negative impact/outcome on the pupil himself/herself.

 

  1. ​That the applicant has been expelled from another Post Primary school.

 

  1. ​That the applicant has a poor disciplinary record in another school.

 

3.Appeal

 

(a) Decision of the Principal may be appealed to the Board of Management.

 

(b) Decisions of the Board of Management may be appealed to the Cork Education Training Board.

 

(c) If, following the conclusion of the appeal procedures at school/CETB level, a parent/guardian is dissatisfied with the decision made that parent/guardian has a statutory entitlement under section 29 of the Education Act (as amended by Section 4 of the Education (Miscellaneous Provisions) Act 2007, to appeal that decision to the Secretary General of the Department of Education and Skills.

 

It should be noted that such an appeal must be lodged within 42 days of the school’s refusal to enrol.

 

4.Procedures

 

Enrolment will only be finalised following the completion of the following enrolment procedures:

 

4.1 Submit a completed application form by requested date.

 

4.2 Attend and complete enrolment assessment as arranged.

 

4.3 Consent to educational records being made available by previous schools and to           professional assessment being undertaken and reports provided if requested.

 

4.4 Supply enrolment requirements:

 

  1. Completed Enrolment Form received by the office
  2. Signed copy of Code of Behaviour and Discipline
  3. Birth Certificate
  4. Photograph and permission to take photograph of the student for Management Information System VSWare
  5. Student Activity Fee deposit €50. Note this fee is non-refundable and will be deducted from the student activity fee for the following school year.

 

Additionally, for enrolments other than to first year

  1. Completed Transfer Form
  2. Two most recent term (or similar) reports
  3. Reasons for seeking transfer
  4. Report from Principal/Director of the last school/centre attended.

 

5.Sequence

 

All procedures at 4 above to be completed before an application is referred to the Board of Management.

 

Nagle Community College Enrolment Policy for Autistic Spectrum Disorder (ASD) Programme

 

Mission Statement

 

The development of an Autistic Spectrum Disorder Programme is based on the philosophy of educational inclusion such that children with specialised needs should receive their education within the least restrictive and most normalised setting of the school’s mainstream classrooms and activities.

 

Nagle Community College ASD Programme:

 

  • Will enrol pupils whose educational needs can be met by the available professional service.
  • Will give initial priority to applications from students already enrolled in Nagle Community College who received their ASD diagnosis after enrolment.
  • Will give subsequent priority to applications for enrolment into 1st
  • Stipulates that a student may not apply for a place in both the mainstream school and NCC ASD Programme. An application to the NCC ASD Programme carries with it an acknowledgement that said student requires the support only provided by the ASD programme.

 

1.Enrolment of First Years into the ASD Programme

 

1.1 Only applications from 6th Class Primary School/Special Schools will be considered.

 

1.2​  All applications must be received by the College on or before the 2nd Friday in November of the preceding year for which the application is being made.

 

1.3 Students who apply must have a diagnosis of Autistic Spectrum Disorder (DSM-V/ICD 10) and supporting documentation in order to be considered for enrolment in the NCC ASD Programme.

 

1.4​ Students who apply must have learning needs of not more than mild general learning disability in order to be considered for enrolment in the NCC ASD Programme and will be enrolled subject to the suitability of the NCC ASD Programme to meet their needs.

 

1.5 Students who apply must, in the judgement of the NCC Steering Committee, have an ability to meaningfully participate in mainstream classes in order to be considered for enrolment in the NCC ASD Programme.

 

1.6​ Students must have a reasonable expectation of being able to follow school rules to be considered for enrolment in the NCC ASD Programme.

 

1.7 An educational placement in the NCC ASD Programme must be appropriate and beneficial to the student in question in the judgement of the NCC ASD Programme Steering Committee.

 

1.8​ Where the number of students meeting the above criteria to an equal degree exceeds the number of places available priority will be given in accordance with the criteria of mainstream enrolment policy.

 

1.9 Where applications exceed the number of places available an “A” & “B” list will be created. Those students who meet the NCC ASD Programme enrolment criteria as well as one or more of the mainstream enrolment criteria numbers 1-7 will be placed on list “A”. All other applications will be placed on list “B”. Students placed on list “B” will only be considered for enrolment and visited by NCC ASD Programme staff if the available places are not taken up by those students on list “A”. Parents will be informed in September of the year prior to enrolment which list their son/daughter is on.

 

1.10 The Principal of Nagle Community College in consultation with the ASD Programme teaching staff will carry out the enrolment procedures as set out in item 2 below on behalf of the Board of Management of NCC.

 

1.11 ​Following the finalisation of these procedures the applicants(s) will be brought to the steering committee for the selection of those students who will be offered places in the NCC ASD Programme.

 

1.12 ​In making its decision, the steering committee will have regard for relevant Department of Education and Skills guidelines in relation to special class size and staffing provisions and/or any other relevant requirements concerning accommodation, including physical space and the health and welfare of existing and prospective students.

 

1.13 All applications, offers of enrolment and continuing enrolment are subject to signing of, adherence to and ability to adhere to the school’s Code of Behaviour.

 

1.14 ​The steering committee and Board of Management of NCC respect the rights of the existing school community and students already enrolled. This will be taken into account when assessing entry into the NCC ASD Programme.

 

 

2.Enrolment procedures

 

2.1 ​Nagle Community College requires that all applications are accompanied by documentary evidence that proves conclusively that the applicant has been diagnosed with an Autistic Spectrum Disorder by an approved specialist / team of specialists in the fields of educational psychology / clinical psychology / child psychiatry / paediatrics. We require that parents/guardians of applicant pupils provide the college with a full, written original diagnostic history. Psychological reports / Occupational Therapy reports / Speech and Language Therapy reports, or any other reports, which refer to the original diagnosis, will not be accepted in lieu of the original written diagnosis.

 

2.2  ​In order to best support students and without affecting their eligibility for a place in the NCC ASD Programme we require that we are made aware of :

 

1) Any medications that the applicant pupils may be in receipt of either at home or in the course of the school day.

 

2) Any additional medical conditions and / or dietary restrictions / requirements that the individual may have.

 

2.3 ​In order to determine our suitability for a student we strongly recommend that applicant students have School Transition Reports completed by a psychologist in conjunction with the feeder school and parents/guardians. Ideally all applicant students should have a School Transition Report but it is especially important for applicant students whose most recent psychological, cognitive, multi-disciplinary, educational, developmental, clinical assessment etc. are more than two years old by the October 31st in question. The application of students without a School Transition Report may be affected if these are not provided.

 

2.4​ School Transition Report and most recent psychological/cognitive/multi-disciplinary etc. assessment should recommend placement in an ASD special class in a mainstream post-primary setting. The applications of students without such a recommendation or with a joint recommendation may be affected by their absence.

 

2.5 ​Where a School Transition Report is not available applications should have a “Statement of Need” from the relevant HSE service. In this instance the student’s current school will also be asked to complete a School Transition Report. Applications without a “Statement of Need” or school completed School Transition Report where needed may be affected by their absence.

 

2.6 ​In late August/early September of the year prior to potential entry into the NCC ASD Programme staff will contact both the parents/guardians of the applicant student and subsequently their school to arrange a school visit. Parents/guardians will be made fully aware of the date, time and nature of this visit.

 

2.7​ In order to determine our suitability for a student we require that the Principal and/or selected member/members of the ASD Programme staff are facilitated in meeting and engaging with the Principal of the feeder school and/or any other school personnel (such as mainstream teachers, resource teachers and Special Needs Assistants) who are deemed to have played a significant role in the applicant pupil’s education to that point.

 

2.8​ To determine our suitability for a student we require that the parents/guardians of the applicant pupil, and the Principal of the feeder school, agree to facilitate a selected member/members of the ASD team in conducting as many observations as appropriate of the pupil in his/her current educational placement.

 

2.9 ​In order to determine our suitability for a student we require that the feeder school, with parental permission, supply NCC ASD Programme staff with copies of the applicant students’ work and their most recent IEP.

 

2.10 ​Parents/guardians of applicant students will be informed of the decision relating to their own child’s enrolment within ten working days of relevant steering committee meeting.

 

2.11​ Parents/guardians of students offered a place in the NCC ASD Programme will inform NCC of their decision to accept or turn down a place in the NCC ASD Programme within ten working days of offer letter being posted

 

2.12  ​Once a pupil has been offered a place on the programme they will be invited to participate in a transition programme the following May in NCC. We regard pupils’ participation in the transition programme to be essential in ensuring their smooth transition to their new environment, as well as in facilitating ASD Programme staff in making any necessary academic/other reasonable accommodations for the pupil in a pre-emptive and responsible manner.

 

3On-going review of students in the ASD Programme

 

As part of our constant review of student’s progress and the NCC ASD Programme’s ability to meet their needs and deliver the most beneficial educational programme we follow the following model of evaluation.

 

Regular assessing of:

 

  • The academic, social and behavioural benefits of the student being enrolled in the           NCC ASD Programme.
  • The level and quality of mainstream participation.
  • Students’ progression through IEPs.

 

In cases where it is our professional opinion that a student is not benefitting from their place in the NCC ASD Programme this will be discussed with parents and referred to the Board of Management to assess suitability for continuance on the programme.

 

In cases where the attendance of a student enrolled on the ASD programme is of a nature that causes the ASD programme staff and school management to be significantly concerned about their commitment and engagement to the programme, the impact of the attendance/non-attendance on the progress of the other students enrolled on the programme, and the possibility that a place is being denied to a more suitable applicant, the case for the students removal from the programme will be referred to the Board of Management.

 

4 Nagle Community College ASD Programme Student Numbers

 

Under Department of Education and Skills guidelines the maximum number of students enrolled in the three special classes of the NCC ASD Programme is 18 students.

5Referrals to Board of Management

Applications in the following instances will be referred to the Board of Management for decision.

 

  • Late Applications
  • Refused a place in first year in another post primary school
  • Matters relating to adequacy of the professional services to meet the needs of      particular applicants.

 

6Appeal

 

  • Decisions of the steering committee may be appealed to the Board of Management.
  • Decisions of the Board of Management may be appealed to the Cork Education and        Training Board
  • Decisions of the CETB may be appealed to the Department of Education and Skills.

 

7Procedures 

 

Enrolments will only be finalised following the completion of the following enrolment procedures:

 

7.1 ​Submission of a completed application form by requested date.

7.2 ​Attendance at an enrolment interview as notified.

7.3 ​Consent to educational records being made available by previous schools and to          professional assessment being undertaken and reports provided if requested.

7.4 ​Attendance at enrolment assessment tests as required.

7.5 ​All applicants must supply the following enrolment requirements:

 

  • Signed copy of Code of Behaviour and Discipline
  • Birth Certificate
  • File photographs and Permission to take a photography for our ManagementInformation System, VSWare

Student Activity Fee deposit of €50. This is non-refundable and will be deducted from the overall Student Activity Fee for the year ahead.

 

 

Additionally, for enrolment in years other than first year

 

  • Two most recent term (or similar) reports
  • Reasons for seeking transfer
  • Report from Principal/Director of the last school/centre attended.

8Exceptional Cases

 

The Board of Management of Nagle Community College reserves the right to refuse enrolment, to rescind an offer of enrolment or current enrolment to any student, in exceptional cases.  Such an exceptional case could arise where either:

 

(a) The child has special needs such that, even with additional resources available from the Cork Education Training Board, the school cannot meet such needs and/or          provide the student with an appropriate education, or

(b) In the opinion of the Board of Management, the student poses an unacceptable risk      to other students, to school staff or to school property.

 

Ratified by the Board of Management on:​​______________________________

 

Signature – Chairperson, Board of Management:​______________________________

 

Signature – Secretary, Board of Management:​______________________________

 

            Appendix 1

 

            Steering Committee

 

The committee shall be comprised of:

 

1 Nagle Community College Principal

2 Nagle Community College Deputy Principal

3 Nagle Community College ASD Programme Coordinator

4 Psychologist (where available)

5 CETB Representative

6 Special Education Needs Officer

 

A steering committee meeting may go ahead with 4 members, of the 6 mentioned above, present.